May 20, 2009

Job Opp: Administrative Coordinator

Administrative Coordinator

We have an opening for an Administrative Coordinator to provide comprehensive clerical and administrative support for the executive director and staff and to coordinate office functions. The individual will be one of four full-time staff and will report to the executive director. Ryman Arts has a positive, collegial work environment.

Ryman Arts has been teaching and mentoring talented teens from throughout Southern California since 1990. The sequential curriculum provides college-level foundation courses in drawing and painting in a rigorous and supportive environment for 300+ students per year. In addition to the studio courses, the program includes ongoing college and career guidance. All participants receive a full scholarship which covers the cost of instruction, art materials, guest artists, field trips, and public transportation. Ryman Arts also owns a collection of art by Californiaartist and designer Herbert D. Ryman (1910-1989). For more information, please see

Our office is located in downtown Los Angeles. Full-time; hourly pay rate is commensurate with experience, and includes excellent benefits, including employer-paid health insurance, paid vacation and sick time, and employer contributions to 403b retirement plan.

Principal Responsibilities

Provide comprehensive administrative support for executive director, and assist staff with clerical projects.
Coordinate administrative functions including mail, correspondence, electronic and paper files, schedules, equipment.
Provide logistical support for special events, meetings, and Board activities.
Do word processing for a variety of projects; compose and edit routine correspondence, and compile reports.
Do data entry and maintain donor management and other databases.
Do donor acknowledgements; assist with preparation of fund development materials and reports.
Serve as receptionist, answer telephones and respond to inquiries from students and the public.

Bachelor’s degree preferred, AA degree required.
Three to five years administrative support experience required.
Advanced proficiency in Microsoft Office and databases such as FileMakerPro and donor management software.
Excellent organizational skills, detail-oriented, flexible and ability to track multiple projects.
Strong written and verbal communication and customer service skills.
Bilingual a plus: English and Spanish or Korean.
Able to work occasional evening and weekend events.

To Apply:

Please mail letter of interest and resume to:

Administrative Coordinator Search

Ryman Arts

315 W. Ninth St. #806

Los Angeles, CA 90015-4202

No phone calls, please. Selected candidates will be contacted for an interview. Position is available now.