Job:ADMINISTRATOR

ADMINISTRATOR

The Administrator is responsible for the overall management of Dance
Camera West, including financial management, programming, marketing,
public relations and development. Candidate will be key in organizing
Dance Camera West's festival and screening program year round and is
interested in an on going commitment with the organization.
Being self-motivated and disciplined the candidate is able to work
both independently and collaboratively with Artistic Director, Board
of Directors, artists, venues and the public. Dance Camera West is a
non-profit arts organization with a month long annual film festival
in June and special events throughout the year.

DUTIES:

OFFICE ADMINISTRATION
-Oversee day-to-day operations of a non-profit organization's budgets
including accounting (Quickbooks) and bookkeeping records, processing
credit card sales, bank deposits, petty cash, payment of invoices,
monthly bank account reconciliation including merchant services,
preparation of material for CPA-conducted annual financial review,
insurance, and rental agreements.
-Process online ticket sales, donations, memberships, and entry fees.
-Creating and updating event budget reports in Excel
-Responsible for maintaining office equipment and facility.
-Oversee vendor and associates relationships: suppliers, venue and
equipment insurance
-Maintaining databases - FileMaker, Icontact
-Maintain business correspondence: Answer phone, email, fax,
scheduling, assisting in directors correspondence.
-Keeping office organized and functional including filing: hard copy
and computer.

DEVELOPMENT
-Grants Management: Research, write and submit proposals to
foundations and government funders including financial information;
manage grants calendar, manage reporting, calendar and submit reports
in a timely manner.
-Individual Donor Development: Complete donor acknowledgement
letters, manage and track all donor correspondence; assist with
individual donor cultivation efforts.
-Membership Cultivation: Plan annual direct mail solicitation and
membership cultivation; maintains and markets membership materials at
screenings and events; processing memberships and renewals; maintains
membership database; acknowledges gifts and donations.
-Events: Assist, plan and direct annual fundraising events.
-Corporate Sponsorship: research and develop corporate relations.
-Evaluation: Working with the director to assure adequate data
collection and evaluation for reporting purposes.

FESTIVAL COORDINATOR
-Communicates with artists for film festival
-Negotiate and draft artist and vendor contracts.
-Assist Artistic Director at festival screenings and special events.
-Assist with Board activities, meetings and sub committees.
-Recruit and manage interns and volunteers.
-Work closely with the director in scheduling, creating, and managing
special events throughout the year and annual festival
-Manage marketing goals including social media outlets
-Assist in creating Organization's E-newsletter

QUALIFICATIONS
Applicants must possess a Bachelor's Degree and demonstrated
experience in office administration, grant applications, fundraising,
marketing and financial management, in the non-profit sector.
Applicant should be passionate about the dance media genre and LA's
cultural community including arts advocacy, funding and political
trends in the arts. Proven ability to accomplish the duties described
above under office admin, development and festival coordinator.
Desire to be part of a highly focused and very productive team.

REQUIRED SKILLS
Mac computer proficiency with advanced internet skills. High level
skill in verbal and written communication with ability to articulate
Dance Camera West's vision. Proven ability to work independently with
stamina and fluidity to deal with inevitable changes and challenges
while being highly proficient, organized, detail oriented with expert
follow-up skills. The ability to meet deadlines and accomplish all
duties listed.

HOURS - Full time, Monday thru Friday with additional hours including
weekends during festival season and throughout the year for special
events.

SALARY - Hourly wage based on experience

START DATE - Immediate opening

TO APPLY submit via email - Please no phone calls
Cover letter highlighting relevant experience and salary history
Resume
Writing Samples (grants, marketing samples)
References (3) with contact information - phone and email

Lynette Kessler, Artistic Director
office@dancecamerawest.org